CDK Global Lightspeed Launches RECT Reports in May
Christopher Hauck, Recreation Group product manager for CDK Global Lightspeed recently met with the RVDA to outline what Lightspeed is doing to help RV dealers — and the manufacturers whose products they sell — reduce their repair event cycle times (RECT) to increase customer satisfaction.
Q: Chris, what is CDK Global Lightspeed doing to allow its RV dealer customers to measure their RECTs?
Chris: Beginning May 11, customers will be able to input data to see how long it takes from when they start a repair order (RO) to when it can move to cashiering for warranty work versus non-warranty work. The same is true for ROs involving special parts orders versus in-stock parts orders. Lightspeed customers will be able to download these reports starting May 11.
Dealers downloading their RECT data in mid-May using the updated report format on their system will get accurate reports on an individual repair order basis from that date forward.
Q: What data points will the updated reports include?
Chris: For warranty versus non-warranty ROs, those data points are: Start Days, Job Days, Delivery Days and Days to Completion.
Start Days are the number of days from the RO was started until it was first checked in. Job Days are the number of days from when it was first clocked in until the labor was closed. Delivery Days are the number of days from the labor was closed until the RO was cashiered. Days to Complete was the total number of days it took overall from start to finish.
For special order versus parts in stock ROs, the data points are: Identification Days, Lead Days, Repair Wait Days and Days to Complete.
Identification Days are the number of days from the RO was started until the special order was ordered. Lead Days are the number of days from when the special order was ordered until the special order was received. Repair Wait Days are the number of days from when the special order was received until the RO was cashiered. Days to Complete was the number of days it took overall from start to finish.
Q: Are there any features to increase the likelihood that dealership personnel will input data accurately?
Chris: There’s the Tech Labor Clock In Mobile App. It allows the Technicians to access job labor detail, clock in and out on job labor sessions and to add their notes and photos using their phone or pretty much any smart device with internet access. This relieves them from the burden of going to a workstation to clock in or keeping track of their hours and notes on paper.
Q: How far has Lightspeed come along in terms of reports showing how well – or how poorly -- individual manufacturers are performing according to the above measures?
Chris: That became available with the May LightspeedEVO 2020.5 release.
Q: Is there a shortcut your dealer customers can use to get to this data?
Chris: Yes, click on the Service Connect (SC) button at the upper left corner of your computer screen and search for RECT.
Q: Of course, RECT data will have more impact if it includes aggregated data from more than one DMS provider. What is Lightspeed doing in this regard?
Chris: We’re using the same terminology as other DMS providers so the data can be blended together.
Q: Will Lightspeed add any new features to help advance the RECT effort?
Chris: With the June roll-out, dealers will be able to access national averages in Databack for Days In Shop under Service to see how they compare with the national average.
Q: Are these new features available only for Lightspeed’s RV dealer customers?
Chris: No, they’re also available for Marine and Powersports dealers.
Q: Will Lightspeed include additional features to help advance the RECT effort?
Chris: With the June roll-out, dealers will be able to access 27 key reports to help them benchmark against national figures in our Databack product. Other benchmark comparisons will include reports like retail sales dollar comparisons by class or gross margin percent by class.
Q: Ultimately, what will highlighting RECT measures do to a dealer’s bottom line?
Chris: It’s all about customer satisfaction. You’ll have more loyal customers, a higher Net Promoter Score and more repeat business.
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